Indiana AE-5

This simple guide explains the Indiana AE-5 Form, a document used to officially certify the purchase price of an aircraft when a standard bill of sale is missing, and provides step-by-step instructions for completing it.

The Form AE-5, titled the Certification of Purchase Price, is an official document utilized by the Indiana Department of Revenue’s Special Tax Division. Its primary purpose is to act as a substitute for a formal bill of sale in situations where one is not available. This form allows the seller to legally declare the exact selling price of an aircraft, which is crucial for determining the correct amount of aircraft excise tax or sales tax due. It is a dual-use document: the seller can submit it immediately upon selling the aircraft to report the transaction, and the purchaser can submit it later when they go to register the aircraft to prove how much they paid. It is highly recommended that both parties retain a copy for their records to resolve any future tax discrepancies.

How To File The Certification

Once the form is filled out and signed by the seller, it can be submitted to the Indiana Department of Revenue via mail or email. The physical mailing address is P.O. Box 644, Indianapolis, IN 46206-0644. For faster processing, you can email the scanned document to the dedicated address provided on the form: [email protected]. Alternatively, you can call the phone number listed for assistance.

How to Complete Indiana AE-5 Form

How to Complete Indiana AE-5 Form

The form is divided into four main sections that must be completed accurately.

Section A: Seller Information

This section gathers details about the person or entity selling the aircraft.

  • 1. Seller’s Name: Print the full legal name of the seller.
  • 2. Telephone Number: Provide a phone number where the seller can be reached.
  • 3. Email Address: Enter the seller’s email address.
  • 4. Street Address: Write the seller’s physical street address.
  • 5. City, State and ZIP Code: Complete the address with the city, state, and ZIP code.

Section B: Purchaser Information

This section identifies the new owner.

  • 6. Purchaser’s Name: Print the full legal name of the person or company buying the aircraft.
  • 7. Telephone Number: Provide the buyer’s contact number.
  • 8. Email Address: Enter the buyer’s email address.
  • 9. Street Address: Write the buyer’s physical street address.
  • 10. City, State and ZIP Code: Complete the address with the city, state, and ZIP code.

Section C: Aircraft Information

This section details the specific aircraft being sold.

  • 11. FAA N Number: Enter the aircraft’s registration number (e.g., N12345).
  • 12. Make and Model: Write the manufacturer and model name.
  • 13. Serial Number: Provide the unique manufacturer serial number.
  • 14. Year of Manufacture: Enter the year the aircraft was built.
  • 15. Purchase Date: Enter the exact date the sale took place.
  • 16. Selling Price: Write the total sale price of the aircraft in US dollars.

Section D: Trade-in Information

Complete this section only if another aircraft was traded in as part of the deal. If no trade-in occurred, leave this blank.

  • 17. FAA N Number: Enter the registration number of the aircraft being traded in.
  • 18. Make and Model: Write the make and model of the traded aircraft.
  • 19. Trade-in Value: Enter the dollar value assigned to the trade-in allowance.

Certification And Signature

The form must be validated by the seller.

  • Printed Name of Seller: Clearly print the seller’s name.
  • Signature of Seller: The seller must sign the document. By signing, they certify under penalty of perjury that the information is true and complete.
  • Date: Enter the date the form was signed.
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