Indiana Form IFTA-1A is the application used by Indiana-based motor carriers to register for an International Fuel Tax Agreement (IFTA) license. IFTA simplifies fuel tax reporting for carriers that operate across state or provincial lines; instead of filing separate returns with every jurisdiction you drive through, you file one consolidated quarterly return with your base jurisdiction (Indiana). By submitting this application (along with the required $25 fee), you register your business and request the specific number of decals you need for your qualified motor vehicles. A “qualified motor vehicle” generally includes trucks with three or more axles, vehicles over 26,000 pounds gross weight, or combined vehicles over 26,000 pounds. Once approved, you receive an IFTA license (cab card) and decals, allowing you to travel through all member jurisdictions while handling your fuel tax obligations through a single Indiana account.
How To File Indiana IFTA-1A Form
You can submit Form IFTA-1A either electronically or by mail.
- Electronic Submission: Scan or fax the signed, completed application along with a credit card authorization form. You can email these to the dedicated new account address ([email protected]) or fax them to the number listed on the form (317-615-7333).
- Mail-In: Mail the signed, completed application along with a check for the $25 application fee (payable to Indiana Department of Revenue) to the Motor Carrier Services address in Indianapolis listed on the form.
How To Complete Indiana IFTA-1A Form: Line-By-Line Instructions
Section A: Taxpayer Information
Legal Entity Name
Enter the legal name of the sole proprietor, partnership, corporation, or other entity. This is the official name that will be on the license.
DBA Name (If Applicable)
If you operate under a trade name or “Doing Business As” name that is different from your legal name, enter it here.
Indiana Taxpayer ID Number (TID)
Enter your ten-digit Indiana Taxpayer Identification Number. If you do not have one yet, leave this space blank, and the Department will assign one to you.
Federal Employer ID Number (FEIN)
Enter your nine-digit Federal Employer Identification Number.
Social Security Number (SSN)
If you are a sole proprietor and do not have a FEIN, you must provide your Social Security Number here.
Address(es)
- Indiana Physical Business Address: Enter the physical location of your business (street, city, state, zip, and county). This is where your records are typically kept.
- Tax Return And Correspondence Mailing Address: If you want mail sent somewhere other than the physical address, enter that address here.
- Credential / Decal Mailing Address: If you want your decals and license sent to a different address, enter it here.
Business Entity Information
Check the box that describes your business structure (Sole Owner, Partnership, Corporation, LLC, Government, or Other).
- If you check Corporation or LLC, complete lines A through E:
- A. State Of Incorporation: Enter the state where you incorporated.
- B. Date Of Incorporation: Enter the date you incorporated.
- C. State Of Commercial Domicile: Enter the state where your main business office is located.
- D. Date Authorized In Indiana: If you aren’t incorporated in Indiana, enter the date you were authorized to do business there.
- E. Single-Member LLC: Check Yes or No if you are an LLC.
Owner, Partner, And Corporate Officer Information
List the full name, title, address, and Social Security Number for each owner, partner, or corporate officer. If you have more officers than fit in the space, attach an additional sheet.
Contact Person
Enter the name, telephone number, email address, and fax number of the person the Department should contact about this application.
- Important: If this contact person is an authorized agent (like a service provider) rather than an owner or officer, you must attach a completed Power of Attorney Form (POA-1).
Section B: Application For Your IFTA License
1. Number Of Qualified Vehicles
Enter the total number of qualified motor vehicles you operate that are subject to IFTA. This number determines how many sets of decals you will receive (one set per vehicle).
2. Type(s) Of Fuel Consumed
Check the box for every fuel type your qualified vehicles use. Options include Diesel, Gasoline, Propane/Butane, Compressed Natural Gas, Liquid Natural Gas, and others listed on the form.
3. Bulk Fuel Storage
Check Yes or No to indicate if you maintain your own bulk fuel storage tanks.
- If Yes, list the jurisdictions (states/provinces) where you have bulk tanks in the spaces provided.
4. Plate Information Regarding Your Qualified Vehicles
You must link your vehicle registration to your IFTA application. Provide your Indiana IRP Account Number. Then, select the situation that applies to you and attach the required documents:
- Leased To A Carrier With IRP Plates: If your vehicles are leased to another carrier who provides the plates, enter their IRP state and account number. Attach a copy of the lease agreement.
- Specialized Indiana Base Plates: If your vehicles use specialized plates (Farm, Transporter, Municipal, Dealer), check the specific type. Attach copies of the Indiana registration for each vehicle.
- Owner/Operator Agreement: If your vehicles operate under owner/operator agreements, attach a sample of the standard lease and estimate the number of leases.
5. DOT Authority Information
Enter your assigned USDOT Number.
- If you are a registrant operating under someone else’s authority, attach a copy of the DOT authority lease and include that carrier’s DOT number.
Signature Block
Signature And Certification
Read the certification statement carefully. You are agreeing to comply with IFTA reporting, payment, and recordkeeping requirements. You also declare under penalty of perjury that the information is true and accurate.
- Signature: The form must be signed by an owner, partner, or corporate officer listed in Section A.
- Date: Enter the date of signing.
- Title: Enter the signer’s official title.
- Telephone Number: Enter the signer’s phone number.
- Authorized Agents: If an agent signs, a Power of Attorney (POA-1) must be included.