Indiana Form FRP-C, officially known as the International Registration Plan (IRP) Transaction Schedule C, serves as a crucial document for motor carriers operating commercial vehicles across state lines, allowing them to report and manage changes to their fleet information and registered weights with the state. This essential state form acts as the primary tool for trucking companies and fleet managers to communicate a wide variety of administrative updates to the Indiana Department of Revenue, such as modifying business or mailing addresses, changing fleet contact personnel, adding or deleting vehicles from an active fleet, transferring apportioned license plates between trucks, or adjusting declared gross vehicle weights for different North American jurisdictions. Without accurately filing Form FRP-C, motor carriers risk operating non-compliant vehicles, facing potential delays at weigh stations, or incurring fines, because this paperwork directly links a company’s specific vehicle details—including VINs, axle counts, fuel types, and safety responsibility tracking—to their multi-state operating authority. By carefully filling out all five sections of this schedule, registrants ensure their commercial vehicles maintain legal status under the International Registration Plan, keeping the wheels of interstate commerce turning smoothly.
How to File Indiana Form FRP-C
You must complete Form FRP-C whenever you need to update your International Registration Plan account, fleet details, or vehicle roster. Ensure you select the correct transaction type in Section 5 to match the data you provide in the preceding sections. Submit the completed schedule directly to the Indiana Department of Revenue’s IRP Unit according to their current filing procedures, keeping a copy for your fleet management records.
How to Complete Indiana Form FRP-C
Section 1: Account Information
1. Legal Name
Write your company’s official legal name exactly as it appears on your registration with the Indiana Secretary of State or the Department of Revenue.
2. Business Address
Provide the physical street address of your business operation.
3. County
Enter the name of the county where your business address is located.
4. City
Input the city for your physical business address.
5. State
List the state for your physical business location.
6. Zip Code
Enter the zip code corresponding to your business address.
7. Mailing Address
Write the address where you want to receive official IRP correspondence, if different from the business address.
8. County
State the county for your mailing address.
9. City
Provide the city for your mailing address.
10. State
Enter the state for your mailing location.
11. Zip Code
Input the zip code for your mailing address.
12. Contact Name
Write the full name of the designated person the IRP Unit should contact regarding this account.
13. Account Number
Enter your assigned IRP account number.
14. Fleet Number
Provide the specific fleet number related to this transaction.
15. License Year
Mark an “X” next to “Current” or “Upcoming” depending on which registration year this transaction applies to; you may mark both if it applies to both years.
16. Staggered Month
Enter the specific renewal month assigned to your staggered registration account.
17. Telephone Number
Provide the direct phone number for the contact person listed in Line 12.
18. TID
Input your Taxpayer Identification Number obtained from the Indiana Department of Revenue.
19. Email Address
Supply a valid email address to allow for electronic communication with the IRP unit.
Section 2: Jurisdictional Weights
Jurisdiction Checkboxes
Look at the list of state and provincial abbreviations provided in this section. Circle, check, or otherwise indicate the specific weight requested for each jurisdiction where the vehicles listed in Section 3 will operate. The weight you indicate here must match either the “Declared Combined Gross Weight” or the “Declared Gross Vehicle Weight” that you will enter in Section 3, Columns 10 and 11.
Section 3: Vehicle Information
Column 1: Unit Number
Enter the specific equipment number or unit number your company uses to identify the vehicle.
Column 2: Year
Write the last two digits of the vehicle’s model year.
Column 3: Make
Input the three-letter abbreviation for the vehicle’s manufacturer exactly as it appears on the title.
Column 4: Vehicle Identification Number
Provide the full, complete VIN found on the vehicle’s certificate of title.
Column 5: Type
Enter the specific vehicle type abbreviation (e.g., TK for single truck, TR for tractor, ST for semi-trailer). Use “5ST” for a five-year plate or “PST” for a permanent semi-trailer plate.
Column 6: Axles or Seats
State the total number of axles on the vehicle, counting tandem groups as individual axles; if registering a bus, enter the total seating capacity instead.
Column 7: Motor Carrier USDOT Number
Provide the USDOT number of the specific entity responsible for the safety fitness of this vehicle.
Column 8: Motor Carrier FEIN/SSN
Enter the Federal Employer Identification Number or Social Security Number of the party responsible for safety.
Column 9: Is Lease less than 30 days
Indicate “Y” for yes or “N” for no to show if the vehicle is operating under a short-term lease.
Column 10: Fuel
Write the single-letter abbreviation for the fuel type used (e.g., D for Diesel, G for Gasoline, E for Electric).
Column 11: Unladen Weight
Enter the total weight of the vehicle when fully equipped for service but completely empty of any load.
Column 12: Declared Gross Weight
Provide the combined weight of the empty vehicle plus the absolute maximum load it will carry.
Column 13: Declared Combined Gross Weight
Input the total unladen weight of the entire vehicle combination plus the maximum load that combination will transport.
Column 14: Purchase Price
State the actual dollar amount the current owner paid for the vehicle, including accessories but excluding trade-in values and sales taxes.
Column 15: Factory Price
Enter the manufacturer’s original retail price, including modifications but excluding trade-ins and taxes.
Column 16: Purchase Date
Provide the specific month, day, and year the current owner bought the vehicle.
Column 17: Owner
Write the name of the titled owner if the applicant does not directly own the vehicle.
Section 4: License Plate Transfers
Column 1: Unit Number
Enter the unit number of the vehicle receiving the transferred plate.
Column 2: Year
Provide the two-digit model year of the vehicle receiving the plate.
Column 3: Vehicle Make
Input the three-letter manufacturer abbreviation for the receiving vehicle.
Column 4: Vehicle Identification Number
Enter the complete VIN of the vehicle receiving the plate.
Column 5: Unladen Weight
State the empty weight of the vehicle receiving the plate.
Column 6: Declared Gross Weight
Provide the declared gross weight for the receiving vehicle.
Column 7: Declared Combined Gross Weight
Enter the declared combined gross weight for the receiving vehicle.
Column 8: Owner
List the titled owner of the receiving vehicle if different from the applicant.
Column 9: Apportioned License Plate Number
Write the exact alphanumeric license plate number that you are transferring to this vehicle or returning to the state.
Column 10: Replacement Unit Number
Enter the specific unit number of the new vehicle that is replacing a deleted vehicle in your fleet.
Section 5: Transaction Type
Transaction Boxes
Review the list of seventeen distinct transaction types provided in this section. Place an “X” in the box or boxes that accurately describe the reason you are submitting this schedule. Options include changes to addresses, contacts, or names, adding or deleting vehicles, transferring plates, increasing weights, or adding jurisdictions. Check “Others” if your specific transaction is not explicitly listed.