The Indiana Form M-211, titled the “Annual Special Weight Vehicle Registration and/or Quarterly Billing Authorization Application,” is a mandatory registration document for carriers operating heavy vehicles often referred to as “Michigan Trains.” This form is specifically designed for vehicles or combinations of vehicles that have a total gross weight exceeding 80,000 pounds but not more than 134,000 pounds. Carriers must file this form annually to obtain a permit to travel on designated “extra heavy duty highways” within Indiana. Beyond just registration, this form allows carriers to establish a quarterly billing arrangement for their permit fees instead of paying for each trip individually. Filing this form is the first step in a process that also involves installing a transponder in your vehicle and obtaining specific route permits. First-time applicants must also ensure they have a Transporting Company Agreement (Form M-203) on file.
How To File This Application
You must mail the completed Form M-211 along with your annual registration payment to the Indiana Department of Revenue. The specific address is the OS/OW Section at 7811 Milhouse Road, Suite M, Indianapolis, IN 46241-9612. You must include a check for the $25.00 annual fee, made payable to the “Indiana Department of Revenue.”
How to Complete Indiana M-211 Form
Instructions For Section A: Company Information
Lines 1-7: Contact Details
Enter your full company name, telephone number, fax number, and complete company address including city, state, and ZIP code. Ensure this information matches exactly what is listed on your Transporting Company Agreement (Form M-203).
Line 8: Federal Employer Identification Number
Provide your Federal Employer Identification Number (FEIN). If you are a sole proprietor and are not required by federal law to have an FEIN, you must enter your Social Security Number in this space instead.
Line 9: Calendar Year
Enter the specific calendar year for which you are registering the vehicle.
Line 10: USDOT Number
Enter your United States Department of Transportation (USDOT) number.
Instructions For Section B: Vehicle Registration
Vehicle Identification
In this section, you must list every tractor you intend to register. This information is critical because the state uses it to assign the required transponders for your vehicles. For each entry, provide the Make, Year, State of registration, and Plate Number.
VIN And Serial Number
Enter the full Vehicle Identification Number (VIN) for each tractor. The instructions specify that for registration purposes, the serial number is considered the last five digits of the VIN, so ensure these are accurate.
Nick Name
You may assign and list a “Nick Name” for each vehicle to help you identify it in your own records.
Instructions For Section C: Quarterly Billing Authorization
Quarterly Payment Option
Carriers have the option to pay for their trip permits on a quarterly basis rather than paying $42.50 every time they request a single movement. If you wish to use this quarterly billing system, you must check the box in this section.
Bond Requirement
If you choose the quarterly billing option, you are required to have a bond on file with the Indiana Department of Revenue’s Motor Carrier Services. The value of this bond must be equal to or greater than your estimated maximum number of trip permits for a quarter multiplied by $42.50. You must use Form M-219 to secure this bond, and it must remain valid for the entire calendar year.
Sign Here
Certification
The form must be signed by a responsible officer of the company. By signing, you declare under penalty of perjury that the document is true, correct, and complete.
Date
Enter the date of signature.