Indiana PDL-1

Secure your propane dispensing authority in Indiana with our complete guide to Form PDL-1, covering every field, fee requirement, and compliance step for propane dealers.

The Propane Dealer’s License Application (Form PDL-1, State Form 55549) is the mandatory licensing document required by the Indiana Department of Revenue for any individual or business that intends to dispense propane or other liquefied petroleum gas (commonly known as LP gas) into motor vehicles as an alternative fuel. Effective January 1, 2014, under Indiana Code (IC) 6-6-14, this license requirement ensures that only qualified, registered propane dealers can sell alternative fuels for on-road use in Indiana. The term “alternative fuel” specifically includes all forms of liquefied petroleum gas used in internal combustion engines or motors to propel vehicles, machines, or mechanical conveyances, encompassing butane, propane, and all commercially known LP gas variants. This form collects comprehensive business identification, ownership structure, contact information, and tax compliance data to establish your eligibility and assign you a propane dealer license number. Once approved, you receive a certificate to display at your business location, authorizing propane sales into vehicles displaying a current Indiana Alternative Fuel Decal or a valid 72-Hour Alternative Fuel Trip Permit. Failure to maintain this license or verify customer compliance can result in license rescission, fines, or criminal penalties.

How To File Indiana PDL-1 Form

Filing the propane dealer license application follows a structured process:

Step 1: Gather Required Information – Have your Federal Employer Identification Number (FEIN), Social Security Numbers of owners/officers, Indiana Taxpayer Identification Number (TID) if applicable, and Registered Retail Merchant Certificate number ready.

Step 2: Complete The Form – Print legibly or type all information. Answer every question completely. Incomplete applications cause delays.

Step 3: Pay The Fee – The non-refundable application fee is $50.00. Make your check payable to the “IN Dept. of Revenue.”

Step 4: Submit The Application – Mail both the completed form and $50 check to:
Indiana Department of Revenue
P.O. Box 6080
Indianapolis, IN 46206

Step 5: Await Processing – Once processed, you will receive your license number, effective date, and a certificate to display at your propane dispensing location. Keep this certificate visible to customers.

Important Compliance Note – As a licensed propane dealer, you must verify that every vehicle you fuel has either a current Indiana Alternative Fuel Decal or a valid 72-Hour Alternative Fuel Trip Permit before dispensing propane. Failure to do so may result in your license being revoked.

How to Complete Indiana PDL-1 Form Line-by-Line Instructions

How to Complete Indiana PDL-1 Form: Line-by-Line Instructions

Line 1: Owner Name, Legal Name, Partnership Name, Corporate Name, Or Other Entity Name

Enter the official legal name of your business entity.

  • Sole Proprietors: Use your full legal name (Last Name, First Name, Middle Initial).
  • Corporations: Use the exact corporate name as listed on your corporate charter.
  • Partnerships: Use the legal partnership name recognized by the Internal Revenue Service.
  • Government Agencies: Use the proper agency name.
    This name establishes your identity for all Indiana tax purposes.

Line 2: Federal Employer Identification Number (FEIN)

Enter your 9-digit FEIN issued by the IRS. Most partnerships and all corporations require this number. It is also mandatory if you withhold federal income tax from employees. If you have applied but not yet received your FEIN, write “applied for.” Obtain this number by filing IRS Form SS-4.

Line 3: Business Trade Name Or DBA

If you operate under a “Doing Business As” (DBA) or trade name different from your legal name, enter it here. Leave blank if you use only your legal name.

Line 4: Name Of Contact Person

Enter the name of the owner, partner, or corporate officer whom the Indiana Department of Revenue may contact regarding propane dealer license matters. This person will receive all official correspondence.

Line 5: Business Location

Provide the actual physical location of your propane dispensing facility:

  • Street Address
  • City
  • State
  • ZIP Code
  • County
    Critical Rule: P.O. Box numbers are not acceptable as business location addresses. The DOR needs your physical site for compliance inspections.

Line 6: Mailing Address

Enter where you want to receive DOR correspondence:

  • Street Address or P.O. Box
  • City
  • State
  • ZIP Code
  • County

Line 7: Business Location Telephone Number

Enter the phone number of your propane dispensing location, including area code and any extension.

Line 8: Fax Number

Provide your business fax number, including area code (if applicable).

Line 9: Email Address

Enter an email address monitored by someone in your business who can respond to fuel tax correspondence from the DOR.

Line 10: Indiana Taxpayer Identification Number (TID)

If your business is already registered for any Indiana tax under the same ownership structure, enter your 10-digit TID (as shown on your Registered Retail Merchant Certificate). Leave blank if this is your first Indiana tax registration.

Line 11: Type Of Organization

Check one box that describes your business structure:

  • Sole Proprietor
  • Partnership
  • Corporation
  • LLC
  • LLP
  • Fed. Gov.
  • Other Gov.
  • Other (specify)

Line 12: Corporation Information (Corporations Only)

Answer all questions if you are incorporated:

  • A. State of Incorporation – The state where you filed your Articles of Incorporation.
  • B. Date of Incorporation – The exact date you became a corporation.
  • C. State of Commercial Domicile – The state where your principal business office is located (may differ from state of incorporation).
  • D. Date Authorized to Do Business in Indiana – If incorporated outside Indiana, provide the date the Indiana Secretary of State’s office authorized your business activities. Contact the Secretary of State at 317-232-6531 or www.in.gov/sos.
  • E. Accounting Period Year Ending Date – Enter MM/DD when your books close (e.g., 12/31 for calendar year, 06/30 for fiscal year).

Line 13: Owner, Partners, Or Officers Information

List all owners, general partners, or corporate officers. Attach additional sheets if necessary.

For each person, provide:

  • Social Security Number (required per IC 4-1-8-1)
  • Last Name, First Name, Middle Initial
  • Title (Owner, President, Partner, etc.)
  • Street Address, City, State, ZIP Code

Sole Proprietors: List yourself as owner.
Partnerships: List all general partners.
Corporations: List all corporate officers.
Government/Other: List official officers.

Affiliates: If you have affiliated entities listed on Line 5, provide their FEIN, entity name, address, and the SSNs/names of their responsible officers or partners.

Complete Instructions For Section B: Signature Section

This section must be completed by all applicants.

Signature – The owner, general partner, corporate officer, or resident agent must personally sign. Unsigned applications will not be processed (IC 6-8.1-3-4).

Title – Enter the signer’s official title.

Date – Write the date of signing.

Telephone Number – Provide a direct phone number for the signer.

Email – Enter the signer’s email address.

Certification Statement – By signing, you certify under penalty of perjury that all information is true, correct, and complete based on the best information available.

Application Fee And Payment Instructions

Amount: $50.00 (non-refundable)
Payable to: IN Dept. of Revenue
Method: Check only

Mailing Address

Mail both the completed PDL-1 form and your $50 check to:

textIndiana Department of Revenue
P.O. Box 6080
Indianapolis, IN 46206

Contact Information For Assistance

Phone: 317-615-2630 (8 a.m. to 4:30 p.m. ET, Monday through Friday)
Email: [email protected]

Critical Compliance Requirements

Before Dispensing Propane:

  1. Verify Customer Eligibility – Every vehicle must display:
    • A current Indiana Alternative Fuel Decal, OR
    • A valid 72-Hour Alternative Fuel Trip Permit.
  2. Display Your License – Once approved, prominently display your propane dealer certificate at your dispensing location.

License Revocation Risk – Dispensing propane to non-compliant vehicles (no decal or permit) may result in your license being rescinded.

Processing Timeline And Next Steps

  1. Submit Application – Mail form + $50 fee.
  2. DOR Processing – Applications typically process within 2-4 weeks.
  3. Receive License – You’ll get your license number, effective date, and display certificate.
  4. Begin Operations – Start dispensing propane to compliant vehicles.
  5. Maintain Records – Keep copies of your approved license and customer decal/permit verifications.

Common Mistakes To Avoid

  • Incomplete owner/partner/officer information (especially SSNs)
  • Using P.O. Box as business location address
  • Unsigned applications
  • Missing $50 fee
  • Failing to verify customer decals/permits
  • Operating without the display certificate
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