Indiana Schedule 2: Disbursements serves as a supplementary document that accompanies the Consolidated Gasoline Use Tax by Distributors Monthly Tax Return, known as Form GT-103. This schedule requires gasoline distributors to provide comprehensive details about all gasoline and gasohol sales transactions that occurred during the reporting month, including both taxable and exempt gallons sold to customers. The form acts as a supporting document that breaks down the summary figures reported on the main GT-103 return, ensuring transparency and accuracy in tax reporting. Distributors must use this schedule to document every customer transaction, whether the fuel was delivered to retail stations, sold to other businesses, or exported outside Indiana. The form distinguishes between different fuel types using specific product codes, with gasoline and gasohol being reported on separate schedules to maintain clear categorization. All similar transactions should be consolidated together rather than listed individually, which streamlines the reporting process while maintaining necessary detail. This schedule plays a critical role in Indiana’s gasoline tax compliance system by creating an audit trail that connects individual sales transactions to the aggregate amounts reported on the monthly tax return. The information collected on Schedule 2 allows the Indiana Department of Revenue to verify that distributors are properly collecting and remitting gasoline use tax from their customers.
How To File Indiana Schedule 2: Disbursements
Distributors must complete a separate Schedule 2: Disbursements for each product type, submitting one schedule for gasoline products and another for gasohol products. The completed schedule should be attached to Form GT-103 when filing the monthly consolidated gasoline use tax return. Transactions of a similar nature should be grouped and totaled together rather than being listed as individual line items, which simplifies the reporting process. After completing all entries on the schedule, distributors must calculate the totals for all columns and transfer these totals to the appropriate section on Form GT-103.
How To Complete Indiana Schedule 2: Disbursements – Line-By-Line Instructions
Product Code
Enter the appropriate product code at the top of the form to identify the type of fuel being reported on this particular schedule. For gasoline products, combine product codes 061 and 065 together on a single schedule. For gasohol products, combine all product codes ranging from E01 through E99 and M01 through M99 on a separate schedule, which includes E85 as it qualifies as a taxable gasoline blend under Indiana gasoline tax code 6-6-1.1-103. Each fuel type requires its own dedicated schedule, so do not mix gasoline and gasohol transactions on the same form.
Name Of Customer
Record the complete legal name of each customer to whom you sold gasoline or gasohol during the reporting month. This includes all businesses, organizations, or entities that purchased fuel from your operation. When fuel is delivered to your own retail fuel stations, list each station as a customer on this schedule.
Point Of Origin State
Indicate the state where the fuel shipment originated or where the delivery began. This field helps track the movement of fuel across state lines for tax purposes.
Point Of Destination State
Enter the state where the fuel was ultimately delivered or received by the customer. This destination information is crucial for determining tax liability, especially when gasoline use tax must be collected and remitted for deliveries where the destination state is Indiana.
Customer FEIN
Provide the Federal Employer Identification Number assigned to the customer by the Internal Revenue Service. This unique identifier helps the state track business entities involved in fuel transactions.
Indiana TID
Enter the customer’s Indiana Taxpayer Identification Number in this field if the information is available. While distributors should make efforts to collect this information, it may not always be accessible for every customer.
Total Gallons Sold
Report the complete volume of gasoline or gasohol sold to each customer, including both taxable gallons and exempt gallons. This figure represents the entire quantity delivered regardless of tax status. When exempt gasoline has been exported outside of Indiana, include those gallons in this total gallons sold field.
Exempt Gallons Sold
Document the number of gallons sold that qualify for exemption from gasoline use tax. These are gallons that were not subject to tax collection for valid reasons under Indiana law. Exempt gasoline that was shipped out of state should be reported in both the total gallons sold column and this exempt gallons sold column.
Gasoline Use Tax Collected
Enter the dollar amount of gasoline use tax that you collected from each customer during the reporting month. This amount should reflect the tax due on taxable gallons only, not on exempt gallons. For deliveries to your own retail stations where Indiana is the destination state, ensure that gasoline use tax has been collected and is included in this column.
Total
Calculate the sum of all entries in each column to arrive at the total figures for the schedule. For gasoline products (codes 061 and 065 combined), transfer the total gallons sold, exempt gallons sold, and gasoline use tax collected to Section 2, Line 1 on Form GT-103. For gasohol products (codes E01-E99 and M01-M99 combined), carry these totals to Section 2, Line 2 on Form GT-103. These transferred totals create the connection between your detailed Schedule 2 and the summary amounts on your monthly tax return.