Indiana SF-801

This guide explains how to complete Indiana SF-801, the Alternative Fuel Decal Application, with detailed line-by-line instructions, filing guidance, and tips for accurately reporting your vehicles and calculating decal fees. It helps taxpayers and vehicle owners understand the process in a clear, step-by-step way.

Indiana SF-801 is used by vehicle owners to apply for alternative fuel decals required for vehicles operating on alternative fuels such as propane or butane. Understanding how to complete Indiana SF-801 is crucial for compliance with Indiana state regulations and ensuring that your vehicle displays the proper decal. This form collects detailed information about the taxpayer, the vehicle, the type of fuel, registered weight, and applicable fees. Completing the form correctly ensures that the Indiana Department of Revenue can issue decals efficiently, calculate total tax due, and maintain accurate records of all vehicles operating on alternative fuels within the state. This guide will take you line-by-line through the form, explain each section clearly, and provide filing tips to simplify the process and avoid errors.

What Is Indiana SF-801?

SF-801 is the Alternative Fuel Decal Application, used for vehicles powered by liquefied petroleum gases, including butane and propane. Owners of motor vehicles registered in Indiana must obtain these decals annually. The form documents vehicle information, ownership, fuel type, gross weight, and calculates the annual tax based on vehicle type. Decals are displayed on the lower-left side of the windshield and are valid from April 1 through March 31 of the following year, with prorated rates available for applications made after June 30. The SF-801 ensures proper identification, compliance, and accurate collection of decal fees.

How To File Indiana SF-801

Once completed, SF-801 should be mailed or submitted electronically along with payment. Include a check or money order made payable to the Indiana Department of Revenue. Retain a copy for your records and keep one in each vehicle until decals are received. For questions, contact the Fuel Tax Section by phone at (317) 615-2630 or email [email protected]. Mail completed forms to:

Indiana Department of Revenue
Special Tax Section
P.O. Box 6080
Indianapolis, IN 46206-6080

How To Complete Indiana SF-801 Line-By-Line Instructions

How To Complete Indiana SF-801: Line-By-Line Instructions

Section A – Taxpayer Information

  1. Name (as shown on vehicle registration) – Enter the full legal name of the vehicle owner exactly as it appears on the registration.
  2. Federal Identification or Social Security Number – Provide either your SSN (for individuals) or FEIN (for businesses).
  3. Street Address – Enter your complete street address.
  4. City – Fill in the city of residence.
  5. State – Enter the state (Indiana).
  6. ZIP Code – Provide your postal code.
  7. Telephone Number – List a contact number for the person completing the form.
  8. Email Address – Provide a valid email address (optional but recommended).

Section B – Vehicle Information

Complete one line per vehicle. Attach additional sheets if needed.

  1. Registered Vehicle Identification Number (VIN) – Enter the VIN for each vehicle.
  2. Year – Provide the vehicle’s model year.
  3. Make – Enter the manufacturer of the vehicle.
  4. Model – Include the vehicle’s model designation.
  5. Date of Purchase, Conversion, or Registration – Provide the date the vehicle was purchased, converted to alternative fuel, or registered in Indiana.
  6. Type of Fuel Used – Enter the type of alternative fuel (butane or propane).
  7. Registered Gross Weight – Include the vehicle’s gross weight as registered.
  8. Vehicle Category Number – Enter the category number according to Indiana’s rate schedule.
  9. Tax Rate from Rate Schedule – Fill in the tax rate corresponding to the category and quarter.

Total Tax Due

  1. Total Tax Due – Sum all tax amounts for the listed vehicles. Ensure all calculations are correct.

Certification

  1. Printed Name – Print your full name certifying that the information is accurate.
  2. Date – Enter the date you signed the application.
  3. Signature – Sign the form under penalties of perjury to confirm completeness and truthfulness.

For Department Use Only

  • Category Number – Used by the department to classify the vehicle.
  • From / To – Record decal numbers issued.
  • Number of Decals – Count of decals issued per vehicle category.
  • Rate – Tax rate applied.
  • Tax Due – Amount calculated by the department.
  • Total – Grand total of decal fees.
  • Tax Analyst – Signature of the reviewing department official.
  • Date – Date of processing.

Tips For Accurate Submission

  • Verify vehicle VINs, year, make, and model.
  • Ensure gross weight and vehicle category match Indiana records.
  • Include all vehicles that require decals, and attach extra sheets if necessary.
  • Keep a copy of the form in each vehicle until decals are received.
  • Double-check calculations to prevent underpayment or overpayment.
  • Submit the application with payment promptly to avoid delays.
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