Kentucky Form 740NP-WH-EXT is the official document used to request a six-month extension of time to file the “Kentucky Nonresident Income Tax Withholding on Distributive Share Income Report” (Form 740NP-WH). Under Kentucky statutes (KRS 131.081, 131.170, 141.170), pass-through entities such as partnerships and S-corporations can gain extra time to prepare their withholding returns without facing failure-to-file penalties, provided they file this request properly. Importantly, this extension applies only to the filing of the return, not the payment of any tax due; estimated tax liabilities must still be paid by the original deadline to avoid interest and late payment penalties. Submitting this form effectively bridges the gap between the standard due date and the extended deadline, ensuring your business stays compliant with state regulations while gathering necessary financial data.
Ways To Obtain An Extension
You do not necessarily have to file this specific paper form to get an extension. The Department of Revenue accepts three valid methods:
- File Form 740NP-WH-EXT: Submit this specific extension voucher before the original due date of the return.
- Use Other State Extensions: If you file a Kentucky Corporation/LLET Extension (Form 720 EXT) or an Extension for Individual/General Partnership returns (Form 40A102), simply attach a copy of that approved extension to your Form 740NP-WH when you eventually file it.
- Use Federal Extension: If you have filed for a federal extension using Form 7004, you can attach a copy of that federal form to your Kentucky return when you file by the extended deadline.
Electronic Payment Requirement
For tax years beginning on or after October 1, 2021, most corporations and pass-through entities are legally required to file and pay electronically.
- Where to Pay: Visit www.revenue.ky.gov to handle your extension payment securely online.
- Paper Filing Exception: If you are unable to pay electronically, you must follow the paper filing instructions below carefully.
How to Complete Kentucky 740NP-WH-EXT
If you must file the paper voucher, accuracy is critical to ensure your account is credited correctly.
- Federal Employer Identification Number (FEIN): Enter your business’s 9-digit federal tax ID.
- Kentucky NRWH Account No: Enter your specific “Nonresident Income Tax Withholding Account Number” assigned by the Kentucky Department of Revenue. If you do not know this number, call Registration at 502–564–3306 before filing.
- Taxable Year Ending: Enter the month and year your tax year ends using a four-digit format (MMYY). For example, for a tax year ending in December 2023, you would enter 1223.
- Entity Name: Print the legal name of your business entity. Crucial Note: Do not use any punctuation marks (like periods, commas, or parentheses) in this name field.
- Address Fields: Fill in the Number, Street, City, State, and ZIP Code.
- Contact Information: Provide the name and telephone number of the responsible contact person.
- Total Paid: In the box labeled “Total Paid,” enter the amount of tax you are paying with this extension. Round the figure to the nearest whole dollar (e.g., enter $500.00, not $500.50).
- Signature: The form must be signed and dated by a Principal Officer, Chief Accounting Officer, or a paid Preparer other than the taxpayer.
Preparing And Mailing Your Payment
- Cut the Voucher: Separate the bottom voucher from the instructions by cutting along the dotted line.
- Make the Check Payable: Write your check or money order to Kentucky State Treasurer. Do not send cash.
- Check Details:
- If your entity’s name and address are not pre-printed on the check, write them on the face of the check.
- Write your FEIN and Kentucky NRWH Account Number clearly on the check.
- Remove any check stubs.
- Assemble: Place the check and the voucher in the envelope. Do not staple or paperclip them together.
- Mail To:
Kentucky Department of Revenue
Frankfort, Kentucky 40620-0021