Form 89-140 summarizes W-2, W-2C, 1099-R, or other 1099 forms submitted to the Mississippi Department of Revenue Withholding Tax Division, accompanying paper copies of those returns. Employers issuing 10 or more must e-file via Taxpayer Access Point (TAP) at dor.ms.gov using SSA EFW2 format for W-2s (with RS record) or IRS Publication 1220 format for 1099s; paper allowed under 10 but electronic encouraged for all. File separate 89-140 per return type; do not send payments here. If MS tax withheld differs from remitted, file amended return. Mail with paper returns to P.O. Box 23058, Jackson, MS 39225-3058 by January 31 for W-2s or February 28 for 1099s (next business day if weekend/holiday). Penalties apply for 10+ non-electronic filings.
How to File Form 89-140
Complete one form per return type. Check electronic filing requirement first. Mail original with paper information return copies to specified P.O. Box. Sign and date. Use TAP for electronic submissions without this form. Track date mailed.
How to Complete Mississippi Annual Information Return Form 89-140
Employer/Payer Information
Name
Enter business or payer’s legal name.
Address
Enter street address.
City
Enter city.
State
Enter two-letter state code.
Zip
Enter ZIP code.
MS Account ID
Enter Mississippi withholding account number.
FEIN
Enter Federal Employer Identification Number.
Tax Year
Enter four-digit year (e.g., 2025).
Form Summary
FORM TYPE (CHECK ONE)
Select one: W-2; W-2C; 1099-R; Other 1099.
Number of Forms
Enter total count of selected form type.
MS Taxable Wages
Enter total Mississippi wages from forms (use 1099 income here too).
MS Tax Withheld
Enter total MS income tax withheld.
MS Tax Remitted
Enter total tax already remitted to MS DOR.
Submitter Details (If Different)
Submitting Company (If different than above)
Enter third-party submitter name if not employer/payer.
Contact Person (Please Print)
Enter name clearly.
Phone
Enter contact phone number.
Submitting Company Phone
Enter submitter’s phone.
Address
Enter submitter’s street address.
Signature Section
Signature
Authorized person signs.
Date Signed
Enter MM/DD/YYYY.
Date Mailed
Enter mailing date.